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Senior Administrative Assistant - Administration Job

Cottage Health - Administrative Careers

Job Number: 18096

Facility: Cottage Health System

Location: Santa Barbara, CA

Shift: Days

Schedule: FULL-TIME 8 HOUR (FP)

Hours: 8:00 am - 4:30 pm

Full Job Title: Sr. Administrative Assistant - Administration [Santa Barbara]

- High School or Equivalent

At Cottage Health, our facilities are state-of-the-art and our physicians, nurses, technicians and staff are simply the best. Our shared governance environment gives you a voice in the organization and encourages the contributions, creativity and skills of every member of our patient care teams. If you are interested in taking your career to the next level, this is just what you've been looking for.

Reporting to the VP of Clinical Services & VP of Quality Support Services, you will provide administrative and project support, as well as develop workflow processes and systems. Duties include answering phones, processing mail, coordinating meetings and retreats and arranging travel. You'll also monitor all contracts and projects, manage meeting schedules for executives, and prepare routine correspondence and edit for grammatical accuracy, maintain appropriate online policies and procedures. Support direct reports for the Clinical Services & Quality Support Services Divisions, with scheduling meetings and travel, assemble agenda packets and work on special projects as requested, prepare and mail correspondence (most often "outlier" letters to physicians).

To qualify, you must have 5+ years' experience supporting executive-level professionals, advanced 2010 MS Office skills, typing 60+ wpm, excellent organizational and communication skills, including the ability to set-up laptop, projector, conference calls. Must have the ability to work independently and exercise good judgment. An Associate's degree and previous experience in a healthcare environment is strongly preferred.

We offer competitive salaries and a very comprehensive benefits package, which includes pension plan and tax savings accounts. Relocation and rental assistance available.

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