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Clerical
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Cottage Health Shared Services
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1800007L Requisition #
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JOB PURPOSE

 

The primary purpose of this position is to provide administrative support to the HIM department and provide support to external vendors as directed. This includes organizing policies and procedures, assisting with the completion and distribution of meeting minutes, agendas and action plans, correspondence, office supplies and office needs as directed by the Director of HIM. Data entry, follow up, and report processing. Support is provided as needed to ensure timely answering of phones, respond to inquiries or customer requests. Responsible for the validation and coordination of vendor invoices to ensure accurate billing and timely payment processing. Coordinates all activities relating to meetings, events or department maintenance.

 

LEVEL OF EDUCATION

 

Preferred:  A.A. or Bachelor’s Degree with emphasis in Business Administration, Public Administration or Public Health Administration.

 

TECHNICAL REQUIREMENTS

 

Minimum: Intermediate MS Word, Excel and Outlook skills. Effectively operate 10 key adding machine by touch and type 45 words per minute with minimal errors (5 or less). Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percent. Ability to draw and interpret graphs.

 

YEARS OF RELATED WORK EXPERIENCE

 

Minimum: One (1) year of administrative assistant/secretarial experience within the last five years, preferably in an acute health care setting.

 

Preferred: Five (5) years of experience in a large metropolitan medical center, large free standing clinic, or chain of free standing clinics. Demonstrate effective expertise in revenue cycle functions and working knowledge of their requirements. Experience and the ability to effectively use automated billing systems, associated reports, and logging systems. Experience and the ability to effectively use various payer web based systems, various financial systems and clinical applications. Current familiarity with insurance claim forms and processing requirements.


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